MAP Board Meeting

11/05/04

Attending: Noel, Jim, Jean, Carl, Rich, Maureen, Hugh
Regrets: Fred, David, Beth, Doug & Matt
Guest: Kathy Fuller

Minutes: Tabled for now. People have not been going to the web site for minutes.

Presidents Report – Working on a number of upcoming events, including GrowSmart Maine, MAP and NNECAPA

Treasurer’s Report - Jean will contact Fred and help with the treasurer’s report next meeting.

Newsletter
Next deadline is November 12th.
• Planning Office
• Presidents Letter
• GrowSmart Maine - Hugh
• Awards - request for nominations
• Annual Meeting and Baseball Game
• Legislation - Matt Nazar, Dan Fleishman
• Perkins - Maureen
• Need to add two more sponsors - Sebago Technics and TY Linn
• Planning Overseas - Tom Martin- East Europe, Jean Martin - Kenya
• Just Compensation referendum did not pass in Falmouth, but passed in Oregon. - Hugh

GrowSmart Maine
Jim - Arranged panel with Anne Lusk, Dora Ann Mills, Theo Holtwijk, Jim Fisher
Jim - will draft a letter to accompany the check from Fred to GrowSmart Maine. The letter should state how MAP sponsorship will be acknowledged. Noel will sign and mail the letter and check. Note: since the meeting MAP acquired a half-page in the brochure.
Carl Eppich will be looking into use of conference calling for future planning meetings.

NNECAPA
• Tad Redway - is supposed to be organizing NNECAPA, but there hasn't been much activity
• Noel and Jim looked into accommodations. No reservations have been made.
• Noel is ready to make a reservation.

Maureen – Noel may be able to negotiate a lower room rate if we get enough bedrooms
Maureen - Moves that Noel negotiate Sep 8-9 or sep 15-16 Prefer 15-16th. Passed
Carl is the MAP - NNECAPA liaison for future planning?

Two committees will be needed:
• a downeast committee to work on logistics
• a statewide committee to work on the agenda, presentations, etc.

No ideas for themes yet...moral values? Ted Kaufman – EcoEco Other ideas?

MAP Annual Meeting and Baseball Game
• Meeting - Box or Picnic Area - Probably in the Picnic Area
• End of May to the first half of June
• Afternoon
• Maureen moves that Rich seek to reserve at the minimum attendance following the criteria listed above. So moved.

Membership
• Carl asked about having the process for advising about membership renewals. MMA can do this, but the cost is about all we make on memberships.
• Noel - the process has recently been changed. we should let it run a while and see if it works better.
• Carl - how else can we promote MAP? student recruitment, publicity. Should we contract with someone to put together a membership brochure.
• Jim - GrowSmart and other sponsorships are opportunities.
• Lack of time for administration has limited what we can do.
• Maureen - we have a process in place. We can see how it goes over the next month or two. Matt is doing more follow up.
• MMA may be willing to run an article about planning in Maine. (State, regional, local and private)
• We might also place a paid advertisement. Don't know the cost.
• Jean Marshall suggested that she or other planners might be willing to work on a paid basis for the organizations. Maureen suggested that Jean submit a written proposal.

Board Vacancies
• we need to fill a few positions
• Rich agreed to be VP
• Jim agreed to be Secretary

Legislation Committee
• Maureen agreed to lead the legislative committee
• Maureen -whoever shows up can agree on the MAP position on legislation.
• The process has not always worked, particularly do to disagreement about policies and
• Will hold a meeting after the December 3 meeting at 12:30PM

Web
All quiet - need new pictures.

Move to adjourn - adjourned at 12:00 noon

Respectfully and morally submitted, Jim Fisher Secretary