Executive Board Meeting

Members present: Jim Fisher, David Schmidt, Matt Nazar, Maureen O'Meara, Doug Webster, Theresa Oleksiw, David Sanborn, Fred Marshall

Members not present: David Galbraith, Jean Marshall, Karen Martin, Noel Musson, Sarah Flaks

President Fisher opened the meeting at 10:43.

Item 1: The minutes from the June Annual Meeting were tabled until the next executive board meeting.

Item 2: The Calendar for the upcoming year's Executive Board Meetings as proposed by President Fisher was discussed. The only two possible changes were to the October and/ or November meetings due to the Boards desire to hold one of these meetings at the MMA Convention. The dates tentatively set are; Sept. 6, Oct. 4 and/or 16 or 17 (MMA), Nov.1 (?), Dec. 6, Jan. 3, Feb. 7, Mar. 7, Ap. 4, May 2, and June Annual Meeting. The tentative date for June is the 6th.

Item 3: Committee Assignments.

Awards: There was discussion that this subcommittee should be based out of a geographically different (from last few years) location. David Sanborn agreed to start pursuing this committee with a "western" Maine emphasis.

Legislative and Policy: Matt and Beth D. are willing to be on the Committee but can not be the spokespersons due to their role at SPO. Jean M. may be willing to have a role. Jim Fisher will contact her to gauge her willingness. It would be desirable to bring closure to this by the Sept. 6 meeting. There was consensus that non-Exec. Board members could play a role in staffing this committee.

Nominating Committee: Theresa agreed to take responsibility for this Committee.

Workshop and Education: There was consensus that this could be addressed two-fold. The MMA convention and a repeat of the student breakfast that could be Spring 2003. The preferred time for the MAP sponsored workshop at the MMA convention is the Wednesday session from10AM to noon. Possible speakers include Peter Morelli, Mark Eyerman, and Dan Fleisman. Doug Webster will contact Noel Musson regarding contacts at USM for the breakfast workshop in the spring.

NNECAPA: The NNECAPA conference will be held in Providence from Sept. 12 to 14. Bob Hamblen had agreed at the June Annual Meeting to be the MAP liaison for the conference. Conference details are available on the NNECAPA website. There will not be a MAP reception or awards since the conference is held in RI. Part of the conference will be to approve a NNECAPA budget for FY 2003. The cost for three days is $155 and the website is www.nnecapa.org.

Item 4: Executive Board Priorities for 2002-2003.

Advertising Income: David Schmidt reported that MAP received $500 from VHB to have its business card in all newsletters through next spring. $250 from Planning Decisions for sponsoring the 2002 June Annual Meeting. Karen and David will continue pursuing this avenue of income. There was some discussion about the role that MAP should play in ensuring that the advertising associated with the association is appropriate. Ideally, a policy should be developed and adopted by MAP.

Other priorites can be discussed at subsequent meetings.

Item 5: Membership. Current membership at 102 members. Matt will be sending a current list of members to adjust website. David moved to send the already printed membership directory compiled by Matt to all members that have not received a copy at a rate not to exceed $100. Motion passed unanimously.

Item 6: Treasurers report. Fred handed out a nine page summary of MAP accounts. Total liabilities and equity at $17,850.46. The 2002 Annual Meeting cost was $3,464.25. Although $3,500 was budgeted, the meeting was a net loss. The consensus of the Executive Board was that active steps should continue to be taken to ensure that the Annual Meeting at least is not a net loss in the future. Possible changes include not paying speakers, continuing to pursue advertising income, and trying to have themes that attract persons from other appropriate professional organizations.

Item 7: Newsletter.

The newsletter was slated to be sent next week with thanks to Maureen and her volunteers. The next deadline is October 25 for a November 15 publication date. Fred will compile a short article on the budget status. The next deadline is January 24 for a February 14 publication.

Item 8: Presidents Report.

There was a brief discussion about the creation of an ad-hoc Annual Meeting Committee that could have its responsibilities divided up to prevent a few persons from handling all of the duties. It was agreed that various Board members would look into the possibility of holding the Annual Meeting at another location. It seems likely that the most efficient location would be back at Spruce Point although other locations should be contemplated. There would be further discussion at the next meeting.

Item 9: Membership Survey. There was consensus that a survey should be compiled to obtain input from the membership to help guide Executive Board decisions. Jim and Matt are in the process of drafting the survey for possible inclusion in the October Newsletter and also on the MAP website. Topics to possibly be included in the survey include; what do members like to see in the newsletter, importance of boatride at Annual Meeting, willing to support slight increase in annual dues, and website input.

Item 10: Miscellaneous. Matt agreed to be the "clearinghouse" for updated names/ addresses for inclusion in forthcoming updates of the membership directory. He should be kept apprised of any changes so that future printings can have the most current addresses.

The meeting was adjourned at 12:16.