Board Members Present: Jon Lockman, David Schmidt, Therisa Oleksiw, Matt Nazar, Fred Marshall, Doug Webster, and Jim Fisher by teleconferencing (12:50 P.M.).

Absent: Sarah Flacks, Rodney Lynch

President Lockman opened the meeting at 12:25 pm.

The By-Law amendments were reviewed first since Matt Nazar needed to leave the MAPS meeting early. Matt reviewed his proposed changes to the by-laws including Section 5.1 regarding the maximum number of executive board members allocated.

Jim Fisher joined the meeting via teleconference at 12:50 P.M.

Further discussion continued regarding the By-Laws. Section C-1 was proposed to be revised but President Lockman cautioned the Board to avoid substantive changes since board members have a history of moving on and off subcommittees. It was agreed that a sentence would be added to section 6.2 that would ensure that the Executive Board was aware of the composition of the subcommittees. Various other changes were proposed as recorded by members present. NOTE: See text of By-Law amendments sent to membership for full accounting of changes proposed.

Motion by President Lockman and seconded by Jim Fisher that the By-Law be amended as discussed and forwarded to the full membership to be voted on at the upcoming Annual Meeting. Motion carried unanimously.

Treasurer’s Report: None, since treasurer not present. There will be full accounting at the upcoming Annual Meeting.

Motion by President Lockman that the minutes of the April 6th meeting be approved as written. Carried unanimously.

There was extended discussion regarding the upcoming Annual Meeting. The notices will be sent out by May 8th. Fred Marshall will be compiling the flyer.

Given the recent perspectives regarding Anton Nelessen, it was decided that President Lockman would talk with John Delveccio of SPO regarding the possible visit just prior to the MAPS Annual Meeting. The consensus of the Executive Board was that it would not be appropriate to have Anton have a presentation the day prior to the MAPS Annual Meeting. If SPO has the financial resources to have Anton visit the State, then it should be done in conjunction with the Fall NEECAPA Meeting.

Matt Nazar left the meeting at 1:30 P.M.

Thresa moved and Fred seconded that it is the position of the MAP Executive Board that MAP discourage Anton from having a workshop with SPO or other organizations shortly before the MAP Annual Meeting and encourage another in-state workshop at the upcoming Fall NEECAPA Meeting. Motion carried unanimously.

Sarah reported that she is working with Anton to ensure that his needs will meet regarding the presentation at the Annual Meeting. Fred will be responsible for the Annual Meeting needs including stick-on nametags, markers, etc. President Lockman will be responsible for coordinating events with the staff at the Annual Meeting.

The next mailing to the MAPS Membership will include the proposed changes to the By-Laws, the flyer for the Annual Meeting, and the agenda for the Business Meeting. The agenda for the Business Meeting will include; By-Laws, Slate of Officers, Budget Report and the President’s Report.

Jim indicated that he would be responsible for the awards. Theresa stated that Carol Allam at AVCOG would not be available to serve on the Executive Board and that she would try to locate another person that may be willing to serve.

NNECAPA Annual Meeting: President Lockman indicated that the registration forms will be out within the next month or two.

President Lockman moved and Theresa seconded that the meeting be adjourned. Motion carried unanimously. The meeting was adjourned at 1:53 P.M.

Submitted by,

Doug Webster, Acting Secretary