Maine Association of Planners
April 5, 2002 Meeting- Maine State Planning Office-
Augusta
Board Members present: David Schmidt, Theresa
Oleksiw, Matt Nazar, Fred Marshall, Jean Marshall, Doug Webster, Noel Musson,
Sarah Flaks, Jim Fisher, Maureen O'Meara.
Board Members not
present: David Carpenter, Karen Martin, JT
Lockman, Jim Fortune.
Item 1: President Schmidt opened the meeting at
10:53.
Item 2: Minutes from 3/1/02. Theresa moved to approve the minutes as
written. Motion passed
unanimously.
Item 3A: Treasurers Report. Fred handed out an 8-page summary of
account balances, expenses, and income including a listing of paid
memberships. Fred reported that he
would be moving monies from the checking account (presently $8267.69) to the
money market account.
There was discussion about moving most of the money in
the reserve account (presently $2440.87) to CD's that would periodically roll
over to ensure access to the funds if necessary without incurring a
penalty. The purpose is to increase
the interest on the principle.
Sarah moved to accept the
treasurers report and move monies in the money market into CD's. Motion passed
unanimously.
Item 3B: Matt handed out a proposed budget for
calendar 2002. He used figures from
Theresa and the budget format utilized by NNECAPA which works well for their
organization. Some figures needed
to be estimated including the number of attendees for the annual meeting. The legislative committee and
workshop(s) are not included in the budget since the Executive Board is unsure
how important these matters are to the majority of the MAP membership. It was suggested that these questions
could be raised at the upcoming annual meeting for an informal consen
sus.
Matt and Fred will work together to compile a budget for
2003 that could be presented to the membership at the June 2002 annual
meeting. The purpose is to have MAP
operating from a budget rather than half a year from a budget that has not been
adopted by the membership.
Item 4: President's Report. President Schmidt reminded the Board
that the theme of the Spring Newsletter is "trails". Mary Coolidge needs articles (e-mail is
best) by April 10th.
President Schmidt reported that it seems likely that he
will need to leave the state for personal reasons although it will probably not
occur until after the June annual meeting.
Item 5: Awards programs and Nominations. Jim Fortune has received 9 nominations
to date. The Committee will be
meeting to discuss the nominations.
Item 6: Nominating Committee for MAP Executive
Board. Jean handed out a summary of
present Executive Board members and their willingness to continue. A few vacancies are anticipated; various
potential Board members will contacted.
The objective is to present a complete slate of officers and Executive
Board to the membership at the June 2002 Annual
Meeting.
Item 7: Legislative Committee. President Schmidt reported that he and Theresa have talked with
Paul Shumaker at SMRPC about being the primary staff support for the Legislative
Policy Committee (LPC). There was
discussion about what SMRPC's role would be and how it would fit into MAP
needs.
The consensus of the Board was that SMRPC could provide
an organizational role. Summaries
of pending legislation are presently provided by SPO which seems to work
well.
There was discussion about what role the list-serve
should play in deciding what the MAP position on a particular bill should
be. The consensus was that the
list-serve should be used to communicate the substance of legislation. MAP members could correspond about their
perspectives but the final MAP position should only be determined when the LPC
physically meets in Augusta.
Once MAPS has a position, SMRPC and MAP members should
communicate the message. President
Schmidt will talk with Paul Shumaker to determine if this is a role that he is
willing/ able to perform.
Item 8: Membership.
8A: Jim Fisher has an up-to-date list of MAP
members who have paid 2002 dues.
President Schmidt will be compiling a mailing to those members who have
not paid once he receives the list from Jim.
8B: Matt is working on the membership
directory. The Board would like to
hand out a paper copy at the Annual Meeting. Matt showed the Board what the New
Hampshire planners had produced; a spiral bound half-sheet sized booklet with
harder paper stock on the front and back cover. The Board seemed supporting of creating
a similar format for MAP. President
Schmidt is working on burning some CD's containing design guideline standards
from municipalities throughout the state that he would like to give to Annual
Meeting attendees.
8C: Progress is being made on the Welcome
Packet.
8D: Two questions were posed to the Board
regarding membership. The first is;
does a member have the option of paying for multiple years of membership in
advance. The consensus was that
this would be logistically difficult to track from an accounting perspective as
well as the possibility that the annual dues fee may change from year to
year.
The second question is; if an individual MAP member is
both a PB member and a professional planner, do they pay the PB member rate or
the professional planner rate for their annual dues. The Executive Board determined that such
an individual should pay the professional planner
rate.
Item 9: Website
update.
Item 10: Annual Meeting.
Speakers: President Schmidt reported that Terry
and Sam have signed the contract for the presentation at the
meeting.
Location
Connection: Cottages are still available for
overnighters.
Boat Ride: The sailboat is not an option this year
given the expected number of attendees.
A motorized boat large enough to accommodate the group is available to
pick up at Spruce Point at 2:00 P.M. for a one hour run. Expectation is that people could BYOB
since no food/ beverage service is available on board. Cost should be $5 for MAP members and
$10 for non-MAP members.
Item 11: Other
business.
Theresa reported that the Code Officers association
(MBOIA) is considering options to compile a new state-wide board for the
purposes of influencing legislation.
The board would be comprised of members from existing professional
organizations such as MBOIA and MAP.
David Schmidt, AICP
Kittery Town Planner
VOICE:
207-439-6807
FAX: 207-439-6806
EMAIL: Kittery_Planning@yahoo.com